Each principal investigator (PI) is assigned a central campus research services coordinator (RSC) who is the primary point of contact for the PI for Research Management Services (RMS). For proposals and awards, the RSCs are responsible for directing and managing the proposal process to ensure timely, compliant, and accurate submissions, including budget development, interpretation of sponsor requirements, institutional review, and signature. The RSC draws support from subject matter experts in Risk Management, Campus Counsel, Budget Office, Compliance Office and other research-related offices. Please see the Research Management Services (RMS) org chart. Team I is assigned to the Department of Psychiatry and Behavioral Sciences.
Post-award research administration takes place on the Financial Services Team in the Department of Psychiatry and Behavioral Sciences. Each financial analyst is assigned a PI portfolio and is the primary point of contact for the PI for post-award research management services. The financial analysts are responsible for award oversight, administration, reporting, and communication throughout the award lifecycle.
Processes and guidelines
- K/CDA process and forms for step 1 and step 2
- WOS faculty criteria and process and application
- Letters of support (LOS) request process
- PI status waiver guidelines
- Gap funding guidelines
Department research town halls
All UCSF Department of Psychiatry and Behavioral Sciences faculty, staff, and trainees are invited to join Vice Chair for Research Andrew Krystal and members of the research leadership team for one of their upcoming virtual town hall meetings to review and discuss updates concerning research throughout the department. Upcoming dates are:
- Friday, Nov. 17, 2023
- Friday, Feb. 2, 2024
- Friday, May 31, 2024
- Friday, Aug. 23, 2024
If you have any questions about the town halls or have something that you'd like to submit for the research leadership team to address, please send them to [email protected].
All town halls are recorded and posted on the department's intranet site (MyAccess login required) for later viewing.
Frequently asked questions
|How do I identify funding opportunities?||PI searches in Pivot or other sources for topics of interest|
|Who do I notify of my intent to submit a proposal?||RSC, faculty mentor, vice chair for research|
|What if I am approached about making a donation/gift?||Contact the UCSF Office of University Development and Alumni Relations (UDAR)|
|How do I know who is my financial analyst?||If you are unsure, contact Richmond Castro.|
|Who submits LOIs to sponsors?||If the sponsor requires institutional signature, detailed budget, or commitment of resources and/or sponsor’s terms and conditions for the LOI, then the RSC submits the LOI to the sponsor.|
|What if my proposed work involves human or animal subjects?||PI obtains approvals from the UCSF Institutional Review Board (IRB) and/or Institutional Animal Care and Use Program (IACUC), if necessary|
|How do I develop a biosketch?||Request PubMed Central Identifiers (PMCID) for publications, if applicable|
|Who develops my proposal budget?||RSC, with input from the PI|
|What if I get an award notice directly from the sponsor?||Forward it to [email protected]|
|Who sets up my award?||RSC routes to Contracts and Grants Accounting|
|What if I need to re-budget my award?||PI notifies financial analyst|
|What if I will have carry forward?||PI notifies financial analyst|
|What if there is a change in personnel on the award?||PI notifies financial analyst|
|What if I need a no-cost extension?||PI notifies financial analyst|
|What if I need to transfer the award outside UCSF?||PI notifies financial analyst|
|What if I want to transfer awards in?||PI notifies RSC|
|Who is responsible for progress reports?||For scientific progress reports, the RSC in collaboration with PI. For financial progress reports, the financial analyst.|
|How do I know what is an allowable expense?||Contact your financial analyst|
|How do I hire personnel for my project?||Email [email protected] to initiate a request|
|Who do I contact for my Other Support document?||Email [email protected] to receive the latest OS file.|
If you have a pre-award question not addressed here, please contact your RSC. If post-award, please contact your financial analyst. If related to research generally, please contact Molly Vitorte, PhD, or your deputy vice chair.